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PrintKhata

Role-tailored interfaces

The same job,seen three ways.

An accountant, a press operator and a dealer need completely different screens. PrintKhata gives each of them exactly the information they act on — reading from one shared record, so nobody reconciles anything by phone.

Admin Portal
Owners, production managers & accountants
Staff Workstation
Machine operators & department heads
Partner Portal
B2B dealers, resellers, agencies & corporates

Three portals, one truth

Everyone gets the screen built for their job.

The same order, seen three ways. Your office sees margins and ledgers, your operators see the next step on their machine, and your dealers see where their job has reached.

Admin Portal

Owners, production managers & accountants

The command centre. Estimating, sales, purchases, inventory, accounting and every report your CA asks for — in one place.

  • Dynamic price estimatorRates resolve from item formulas: sheet size, ups, GSM, single or double side, quantity slabs and finishing add-ons. No spreadsheet, no guesswork.
  • WhatsApp quotes & UPI payment linksSend branded PDF quotations directly on WhatsApp with 1-click UPI and gateway payment links. Customer advances reconcile automatically into your party ledger.
  • Quote to order to invoiceApprove a quotation and it becomes a work order with a job card. Dispatch it and it becomes a GST-compliant tax invoice. One record, three states.
  • Order confirmation & live trackingAutomated WhatsApp notifications fire when orders are created, giving clients a real-time progress link to watch their job move across machines.
  • Bulk WhatsApp marketingBroadcast festive discounts, new packaging offers and rate updates to filtered client lists with personalized merge tags and live delivery analytics.
  • Party master & credit controlCustomers, partners, suppliers and transporters with GSTIN validation, credit limits, credit days and live ledger balances. Bulk import from Excel.
  • Double-entry ledger & day bookReceipts, payment vouchers, advances and partial settlements post to a real double-entry ledger. Day book, ageing and party statements come free.
  • Inventory & purchase registerPaper by mill, brand, GSM and size. Reorder thresholds, consumption against jobs, supplier bills and purchase orders.

Staff Workstation

Machine operators & department heads

A shop-floor screen built for ink-stained hands. Bilingual, high contrast, and one tap per action.

  • Department queuesEach station — printing, lamination, cutting, binding, packing — sees only its own queue, sequenced by delivery date.
  • One-tap step lifecycleReady, in progress, completed. Completing a step automatically hands the job to the next machine queue.
  • Bilingual labelsEvery action carries an English and Hindi label (छपाई, लैमिनेशन, कटिंग) so training a new operator takes minutes.
  • One-tap hold reportingMachine breakdown, material shortage, operator absent or proof pending — reported in one tap, alerting admin instantly.
  • Job specification cardsDimensions, GSM, print sides, finishing notes and artwork preview, right on the machine tablet.
  • Machine load viewSee the active load per machine so you stop double-booking the press and starving the binder.

Partner Portal

B2B dealers, resellers, agencies & corporates

Self-service for the people who send you work — so they stop calling to ask whether the cards are ready.

  • Instant self-service estimatorPartners price their own jobs at their own tier, then convert the estimate into a live order without a phone call.
  • Live order trackingA visual timeline from pre-press approval to dispatch, updating as each machine completes its step.
  • Artwork & proof approvalUpload designs, review the production proof and approve it online. The approval is timestamped against the job.
  • Invoices & statementsDownload any historical GST invoice, receipt or account statement, and see exactly what is outstanding.
  • Wallet & credit balanceAdvance deposits, wallet balance and ledger history, all visible without asking your accounts team.
  • Referrals & rewardsA tracked referral link that earns reward points, redeemable as credit against future print orders.

Put your whole press on one screen.

A 30-minute walkthrough with your own job types and your own machines. We will quote a real job on the call, route it across your floor, and show you the invoice at the end of it.

Book a walkthroughhsamaria@printkhata.in

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