Accounting for printers
Accounting software that already knows what the job cost.
Standalone accounting software makes you re-enter every invoice. PrintKhata posts the ledger entry from the job that produced it, so production and accounts never disagree.
In short
Accounting software for a printing business has to do more than issue invoices: it has to tie every receipt, advance and credit note back to the job that generated it. PrintKhata keeps a real double-entry ledger per party, computes CGST, SGST and IGST per line item with HSN codes, captures e-way bill details on the same document, and reconciles cash, UPI, cheque and bank in a day book — all posted automatically from the quotation-to-invoice flow rather than keyed in a second time.
What you get
The parts that do the work.
How PrintKhata handles this in practice, module by module.
Double-entry party ledger
Receipts, payment vouchers, advances, partial settlements and credit notes post to a real double-entry ledger. Party statements, ageing and outstanding balances are a view of that ledger, not a separate spreadsheet.
GST invoices with HSN and e-way bills
Tax computes per line item. Intra-state splits into CGST and SGST, inter-state becomes IGST, and e-way bill details ride on the same document as the transport entry.
Credit limits that are actually enforced
Every party carries a credit limit and credit days with GSTIN validation. When a party crosses its limit the order flags before it reaches the press, rather than after dispatch.
Day book across every tender
Cash, UPI, cheque and bank transactions reconcile in one day book, so closing the day does not mean comparing three notebooks against a bank statement.
Advances reconciled from WhatsApp payments
When a customer pays a quotation through its embedded UPI or gateway link, the advance lands in the party ledger and the order opens against it automatically.
Purchase register and supplier bills
Paper and consumable purchases post against suppliers with bill references, so material cost sits next to the job revenue it earned.
Who it is for
Built for these businesses.
- Owners
- See live outstanding per party without asking the accountant to prepare a statement.
- Accountants
- Post receipts and vouchers against real jobs, and export what the CA asks for.
- Sales teams
- Know a party balance and credit headroom before promising a delivery date.
- Chartered accountants
- Day book, ageing, party statements and GST-compliant documents in the formats filing expects.
Questions
Answered plainly.
Does this replace Tally for a printing business?
It replaces the part printers run day to day — party ledgers, GST invoicing, receipts, vouchers, credit control and the day book — and it does so with the job context attached. Many printers keep their existing accountant workflow for statutory filing and export from PrintKhata into it.
Are the GST invoices compliant?
Yes. CGST, SGST and IGST are computed per line item with HSN codes, e-way bill details are captured on the same document, and your own logo, bank details, UPI QR and authorised signature print on every copy.
Can I see what a party owes me right now?
Yes. Every party has a live balance backed by the double-entry ledger, with ageing and a downloadable statement. Partners on the partner portal can see their own outstanding and wallet balance themselves, which removes most of the calls to your accounts team.
Put your whole press on one screen.
A 30-minute walkthrough with your own job types and your own machines. We will quote a real job on the call, route it across your floor, and show you the invoice at the end of it.
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