Everything in the platform
One record per job,from enquiry to settled invoice.
PrintKhata is not a set of disconnected tools. A quotation becomes an order, the order becomes machine steps, the steps become an invoice, and the invoice posts to the party ledger — all with automatic WhatsApp payment links and live customer status updates.
WhatsApp & Payment Automation
Direct WhatsApp Quotations,Payment Links & Live Tracking.
Stop switching between Excel, payment gateways and manual WhatsApp chats. PrintKhata automatically sends quotations with instant UPI payment links, keeps customers updated with live production milestones, and runs bulk marketing campaigns in one click.
Send Quotes Direct on WhatsApp with Embedded Payment Links
When admin creates an estimate on PrintKhata, one click generates a branded PDF quotation and sends it straight to the client's WhatsApp with a dynamic UPI payment link and QR code.
One-Tap UPI & Gateway Checkout
Customers click the link to pay advance amounts via GPay, PhonePe, Paytm, or Credit Card.
Automatic Party Ledger Reconciliation
Once paid, the receipt posts directly to the double-entry party ledger, zero manual entry required.
Branded PDF Attachment
High-resolution PDF with your print shop logo, item specifications, GST breakdown and terms.
Official Business Account • Online
Hello Sharma Packaging & Co., your custom printing quotation is ready:
300 GSM Art Card • Thermal Velvet Lamination • Die Punching
Advance to confirm order: ₹5,000
Pay Advance ₹5,000
Instant UPI, GPay, PhonePe, Cards
Instant Quotation & Advance Payment
Generate quotations in 10 seconds and share directly on WhatsApp with dynamic UPI payment links. Advance payments update your party ledger automatically.
Order Confirmation & Live Tracking
Every converted order sends an automated confirmation with a 1-click live status link. Customers watch their job move across machines without calling you.
Bulk WhatsApp Marketing
Broadcast festive discounts, new packaging offers, and paper rate updates directly to your customer lists with personalized tags and high conversion rates.
Modules
Twelve modules, one continuous record.
Each of these is a screen your team will actually open every day, not a checkbox on a comparison table.
Dynamic price estimator
Item formulas resolve rates from sheet size, ups per sheet, GSM, print sides, quantity slabs, material variant and finishing add-ons. Quote the same job twice and get the same number.
WhatsApp Quotes with Payment Links
Send branded PDF estimates straight to customer WhatsApp with 1-click UPI and payment gateway links. Advance payments update your ledger automatically.
Order Created & Live Tracking
When quotes convert to orders, an automated WhatsApp notification fires with a live link so clients can track real-time machine progress without calling.
Bulk WhatsApp Marketing
Send targeted promotional campaigns to B2B dealers and retail clients with personalized tags, festive discounts, and real-time open and response metrics.
Orders & job cards
Approving a quote creates a work order and its job card, already decomposed into the machine steps that job actually needs.
Machine load & routing rules
Configure each machine's capabilities and let routing pick the sequence. See live load per department so you stop starving the binder to feed the press.
GST invoicing & e-way bills
CGST, SGST and IGST per line with HSN codes, e-way bill details on the same document, and your logo, bank details, UPI QR and authorised signature printed on every copy.
Double-entry ledger & day book
Receipts, payment vouchers, advances and partial settlements post to a real double-entry ledger. Day book, ageing report and party statements come out of it directly.
Party master & credit control
Customers, partners, suppliers and transporters with GSTIN validation, credit limits, credit days and live balances. Bulk import from Excel or CSV.
Raw material inventory
Paper tracked by mill, brand, GSM and size. Reorder thresholds, consumption booked against jobs, and wastage recorded so your costing stays honest.
Purchases & supplier bills
Purchase orders, goods receipt, supplier bill logging and a purchase register that reconciles against your stock movements.
Roles, tenancy & recycle bin
Role-based access for admin, accountant, senior staff and operator. Hard multi-tenant isolation, soft deletes and a recycle bin for recovery.
Automated job routing
Follow one job from feeder to dispatch.
An approved order does not become a paper ticket. It decomposes into sequential machine steps, and each station only ever sees the work that is genuinely ready for it. Scroll through the section, or pick a station below, to walk the floor.
Printingछपाई
Offset / Digital Press
The press operator sees GSM, sheet size, ups per sheet, ink coverage and the approved artwork proof before the first impression. Make-ready and running counts are captured against the job, not a paper ticket.
Job card carries
- Sheet:20 × 30 in
- GSM:300
- Ups / sheet:8
- Ink:4 / 0
What happens at each station
- 1Printingछपाई
- Sheets feed through the impression cylinder as the job card opens on the operator screen.
- 2Laminationलैमिनेशन
- Completing the print step pushes the job straight into the laminator queue.
- 3Cuttingकटिंग
- Cut sizes and bleed marks travel with the job, so nothing is measured twice.
- 4Bindingबाइंडिंग
- Perfect bind, centre pin or wiro — the route is chosen when the quote is built.
- 5Packing & Dispatchपैकिंग
- The last completed step fires the WhatsApp dispatch message and drops the invoice.
Offset / Digital Press
Thermal / BOPP Laminator
Programmatic Guillotine
Perfect Binder / Stitcher
Bundling & Dispatch
Put your whole press on one screen.
A 30-minute walkthrough with your own job types and your own machines. We will quote a real job on the call, route it across your floor, and show you the invoice at the end of it.
No card required · Data migration help on every plan · Hosted in India